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Program & Arrangements Committee Policy
Honorariums and Expense Reimbursements
for Annual Conference Program Participants, Speakers, Directors, P&AC, Coordinators and Others 2009-2011
Download this document: Honorariums and Expense Reimbursements (pdf file)
Annual Conference makes available a wide variety of activities for all persons who attend Annual
Conference. The Program and Arrangements Committee assumes responsibility for offering services and
activities which nurture the whole family. These varied activities and the more extensive participation of
younger families with children have led to deeper involvement of the Program and Arrangements
Committee in planning and carrying out these activities. The Conference body has encouraged this
direction and has come to expect it as part of Annual Conference itself. Because of these expectations there
has also been a growing awareness that remuneration for services rendered is appropriate.
As a general direction, the polity of Annual Conference states that an invitation to provide leadership and
service is a significant offering to the larger church family. It is a privilege and honor to be asked to serve
in any capacity at the denominational gathering of the church family. It is also recognized that much time
and preparation is involved in planning for activities which in some cases prevent individuals from general
Conference participation. The present policy shall be continued and reviewed again in 2011.
| Speakers,
Brethren | No honorarium, except in special circumstances at
the discretion of the Conference Director.
Expense for one day if not covered by another
agency. |
| Speakers, Non-Brethren |
Up to $750 honorarium plus expenses, except in
special circumstances at the discretion of P&AC. |
| Worship Leaders | No honorarium. |
| Drama/Music Groups, Non-Brethren |
Up to $750 per group on a negotiated basis. |
| Bible Study Leaders, Brethren |
No provision for personal expenses, except in special circumstances at the discretion of the Conference Executive Director. |
Music Coordinator1
Choir Director1
Organist1
Pianist1 | Conference registration, reimbursement of travel
expenses and $300 of the Conference week’s
expenses, except in special circumstances at the
discretion of the Conference Director |
| Site Coordinator;
Child Care Coordinator1;
On-site Office Volunteers1;
Journal Editor 1
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Conference registration, reimbursement of travel
expenses and $300 of the Conference week’s
expenses, except in special circumstances at the
discretion of the Conference Director |
Other Coordinators:
Children's activities; Jr High Activities; Sr High Activities; Young Adult Activities; Singles Activities; Other Coordinators; Other Significant Volunteers |
Conference registration.
No provision for personal expenses except in
special circumstances at the discretion of the
Conference Director |
Videographers1
Video technician1 |
Conference registration, reimbursement of travel
expenses and $300 of the Conference week’s
expenses, except in special circumstances at the
discretion of the Conference Director |
Director of Delegate1
Director of non-delegate1(both recruited by Conference
Director & approved by P&AC) |
Conference registration, reimbursement of travel
expenses and $300 of the Conference week’s
expenses, except in special circumstances at the
discretion of the Conference Director |
| Head Usher;
Head Tellers;
Head Messenger;
Ticket Sales Coordinator;
Information Coordinator;
Others |
Conference registration
Selection should be on the basis of their planning
to attend Conference at no expense to the
Conference. |
Study Committee Chairperson: Travel expenses in the year(s) when the committee
presents substantive report, unless expenses are
normally underwritten by a local church, district,
or church institution. If the committee determines
that it is needed for support, the attendance of an
additional member from the committee may be
negotiated with the Conference Director.
Expenses during Conference will be allowed for
the period in which the item of business is under
consideration.
For any study committee chairperson not
designated by Conference and who normally does
not have expenses paid by any agency or
institution, clearance shall be made with the
Conference Director before assuming expenses
will be paid by Conference.
(Note: The expense allowance may be transferred from a study committee chairperson to another committee member only with express permission of the Conference Executive Director.)
Conference expenses shall be underwritten by the
Annual Conference unless the person's
expense is normally covered by local church,
district, or other institution. In such cases, it is
recommended that the expenses be covered on a
shared basis. Immediate Past Moderator expenses
will be covered as he/she serves as a Standing
Committee member in that year.
Spouses and family members may use the hotel
room at no charge. Their meals and other
Conference expenses are not covered by the
Annual Conference.
Conference registration, reimbursement of travel
expenses and $300 of the Conference week’s
expenses, except in special circumstances at the
discretion of the Conference Director
Expenses for the Moderator, Moderator-elect, and
Conference Secretary are covered by the travel
budget with the hope that care will be taken in
scheduling/accepting invitations from groups
where contacts have not been made by previous
moderators. It is expected that groups extending
invitations should offer some funding toward the
expenses of the officers. The Program and
Arrangements Committee and Officers will
counsel the Moderator and Moderator-elect as to
appropriate appearances.
The Conference Director has authority to be flexible in providing assistance in cases of special
need.
The Annual Conference Program and Arrangements Committee encourages the expression of
gratitude and appreciation of the Annual Conference to those who serve the church with their time
and talents. Recognition could include the following:
- names of participants for activities be listed in the Annual Conference Booklet
- when possible, an expression of appreciation for services rendered before the Conference
body, particularly when services are not readily visible
- continue exploring avenues to give appropriate expressions of appreciation to those who
have served during Annual Conference
- When available, Conference Executive Director may elect to provide a hotel room in place of $300 of expenses for the week.
Approved by Program & Arrangements Committee
August 2009
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Annual Conference
